Determining where you are going to get married and have a reception is one the first decisions that you will make in the wedding planning process. A lot of other decisions will be put on hold until you figure out where you are getting married. Before you start scouring the internet for wedding venues, sit down with your new fiancé and answer the following questions. This will save you time, confusion, and possibly arguments when you are seriously considering where to get married.
Questions to Discuss Before Visiting a Venue
What kind of a wedding do you want? Think about the style/theme you will go for, if you want a small or large wedding, indoor or outdoor ceremony and reception and if it will be at the same location.
Will your wedding be in the area you live in, or will it be a destination wedding?
Figure out the time of year that you want to get married. Are you adamant about getting married on a specific date?
How many guests would you like to invite? Don’t just guess. Draft a guest list to get a good idea of the number of guests that you will have to ensure that the venue that you choose can accommodate them. Keep in mind that only about 70-80% of guests will attend on average.
Last but not least, what is your budget?
Now that you have answered the questions above, and have found a venue that you are interested in checking out, inquire about the following questions below as they pertain to your wedding. Make sure to take notes and plenty of photos when you go check out a venue. There’s a lot of information to cover, and the photos will help you accurately recall how the venue looks when deciding between venues.
Questions to Ask the Wedding Venue
Is your date or preferred time of year available?
What is the max capacity of the venue?
Is there a possibility that another wedding will be booked for the same day?
Are there multiple ceremony and/or reception halls at this venue?
What is the back-up plan in case it rains?
Is there any potential of overhearing or encountering guests from another wedding at the venue?
Is there a price difference depending on the day of the week that you get married, or the time of day (Friday, Saturday, Sunday, morning, afternoon, or evening)?
What are the hours of operation for a wedding? Ceremony + Reception
What is included and/or can be provided in house? E.g. Dance Floor, Lighting, Tables, Chairs, Furniture, Linens, Dinnerware, Silverware, decorations.
Is there a day of coordinator available to assist with the rehearsal, setup, breakdown, and basic logistics of the wedding day?
Will the wait staff assist with setting up and breaking down for the wedding, or will the couple need to make arrangements?
Is there a food and beverage minimum?
What is the pricing for alcohol? Do you offer packages?
Is wedding insurance required?
Are there any noise restrictions?
What is the policy regarding alcohol? Any limitations?
Can you bring your own alcohol, or must the venue provide?
Can you provide your own champagne for a toast? Is there a corkage fee?
Can the staff cut and serve the wedding cake? Is there an additional fee?
If you hire a caterer, are there rules, restrictions, or permit requirements to be mindful of?
Do you have a space for Rehearsal Dinners?
Do you have a list of preferred vendors to provide?
What is the parking situation like?
Will guests be charged for parking?
Is the site handicap accessible?
Is there a place for the bridal party get ready at the venue?
What time can the vendors arrive?
Is there enough space for a live band?
Is there a designated dance floor or does it need to be rented from another vendor? Is there an extra fee for the usage of the dance floor?
Is there any special in-house lighting?
Are there any restrictions regarding candles or sparklers?
Are there any in-house decorations that you can borrow for your wedding day?
Is the venue scheduled for any maintenance between now and your wedding day? If so, will any of the décor or aesthetics change?
What time can the vendors arrive on the day of the wedding?
What time can setup begin?
If necessary, can decorations be dropped off at the venue the day/week before?
Can items be shipped directly to the venue if necessary?
What is the ceremony and/or reception rental fee?
Is there a fee for utilizing any of the in-house furniture or décor?
Is there a fee for setting up or breaking down?
When the final payment due?
What is the cancellation policy?
How much is the required deposit to reserve your date?
Is there a fee if you go over the time limit?
I hope that this post was helpful as you embark on your journey to find the perfect wedding venue! Please feel free to share your thoughts, questions, or comments you feel can be added to this list.
– Photo Credit Listed in the Order Displayed –
| Ceremony in the Forest by Valentina Glidden Fine Art Photography via Elizabeth Anne Designs| Indoor Moonlight Reception via Brides | Baby’s Breath Centerpieces by Benfield Photography via Style Me Pretty | Industrial NYC Wedding via W Studios New York via Mod Wedding | Glass Card Holder via Serena Cevenini Photography via Junebug Weddings | Flower Runner via Style Me Pretty | European Send Off via Happy Wedd |